[yrhcworking] yrhasc december minutes

[Sandra Scheurman]

A file attachment of these minutes has been forwarded previously.  This copy
is for on screen viewing.

 *Town of Long Island*

*Year Round Housing Application and Selection Committee*
Minutes, December 17, 2008 Page 1 of 2



* *

Meeting called to order 7:05 pm.

Present (* =  voting member):  John Billings* (Co-Chair); Newell Stewart*
(Co-Chair); Sandie Scheurman* (Secretary); Robin Clarke*; Lorinda Valls*;
Mary Nanos



*Minutes:*  John Billings moved to accept minutes of November 11, 2008
meeting.  Robin Clarke seconded; *minutes were accepted unanimously.*

* *

*YRHC Update:*  John Billings stated two lots are now available.  Robin
Clarke stated the Beach Avenue house may be foreclosing in March.  Sandie
Scheurman asked whether there has been any activity on the Woodman property.
She also reviewed the December 10, 2008 summary of items in motion prepared
by Mark Greene.  She stated Frick Associates performed site evaluations for
septic on five properties yesterday and all looked good.  Regarding the Town
Properties, the committee discussed what strategy will be used in
determining which lot to offer and in what order?  Robin Clarke stated the
Trustees will decide.  Lorinda Valls stated the Trustees will also prepare a
sales pitch for marketing of each property.  Sandie Scheurman will review
the process required by the YRHCorp Bylaws to coordinate a meeting of the
Trustees for discussion and action on these topics.



*Application Packet:*  Sandie Scheurman reviewed several additional forms
proposed for the Application Packet as follows:

0        Summary of Progress, revised 12-10-08

1        Application Summary Sheet, proposal dated 12-10-08

2        Cover Sheet, adopted 11-11-08, proposal dated 12-10-08

7        Pre-Approval of Lease Agreement, revised 12-10-08

12      Notice of Application Solicitation, proposal dated 12-10-08



*1  Application Summary Sheet:*  This proposed form would be used to
summarize forms required for a complete application.  Although the committee
agreed this form is useful to an applicant, it was also agreed that
development of the application must be completed before adopting the form.

*2  Cover Sheet:  *Although adopted at the last meeting, the proposal seeks
to revise the form by adding, "This application has been submitted for the
property at:  (address).  Lorinda Valls moved to accept the addition.  Robin
Clarke seconded; *motion to revise form carried unanimously.*

*7  Pre-Approval of Lease Agreement:  *This revised form now includes a
section on present goals of the program.  The committee agreed the revised
form works.

*12  Notice of Application Solicitation:*  This proposed form would be used
to administer the process.  Sandie Scheurman moved to adopt the form.  Lorinda
Valls seconded; *motion to adopt form carried unanimously.*
*Town of Long Island*

*Year Round Housing Application and Selection Committee*
Minutes, December 17, 2008 Page 2 of 2



*Employment Verification Form:*  As agreed at the last meeting, Sandie
Scheurman reviewed a summary of discussions on this topic from the minutes
of previous meetings to satisfy questions about how the committee will use
this form.  All questions being answered, the committee decided to stay the
course.



*Selection Process & Criteria:  *Sandie Scheurman asked that the committee
open it's next meeting with a focus toward wrapping up the selection
criteria.



Robin Clarke suggested that the Trustees prepare a few mock applications for
this committee's use in running through the selection process prior to
seeking applications.  Sandie Scheurman will follow up with the Trustees on
this request.



Next meetings Wednesday, January 21 & Wednesday, February 18 @ 7 pm.  Meeting
adjourned 9:05 pm.
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