<div>A file attachment of these minutes has been forwarded previously. This copy is for on screen viewing.</div>
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<h1 style="MARGIN: 0in 0in 0pt"><b style="mso-bidi-font-weight: normal"><font size="3"><font face="Times New Roman">Town of Long Island</font></font></b></h1>
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<h2 style="MARGIN: 0in 0in 0pt"><font face="Times New Roman" size="3">Minutes, December 17, 2008</font></h2>
<h2 style="MARGIN: 0in 0in 0pt"><font face="Times New Roman" size="3">Page 1 of 2</font></h2>
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<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><font face="Times New Roman">Meeting called to order 7:05 pm.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><font face="Times New Roman">Present (* =<span style="mso-spacerun: yes"> </span>voting member):<span style="mso-spacerun: yes"> </span>John Billings* (Co-Chair); Newell Stewart* (Co-Chair); Sandie Scheurman* (Secretary); Robin Clarke*; Lorinda Valls*; Mary Nanos</font></span></p>
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<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><font face="Times New Roman"><b style="mso-bidi-font-weight: normal"><u><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Minutes:</span></u></b><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-spacerun: yes"> </span>John Billings moved to accept minutes of November 11, 2008 meeting.<span style="mso-spacerun: yes"> </span>Robin Clarke seconded; <b style="mso-bidi-font-weight: normal">minutes were accepted unanimously.</b></span></font></p>
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<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><font face="Times New Roman"><b style="mso-bidi-font-weight: normal"><u><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">YRHC Update:</span></u></b><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-spacerun: yes"> </span>John Billings stated two lots are now available.<span style="mso-spacerun: yes"> </span>Robin Clarke stated the Beach Avenue house may be foreclosing in March.<span style="mso-spacerun: yes"> </span>Sandie Scheurman asked whether there has been any activity on the Woodman property.<span style="mso-spacerun: yes"> </span>She also reviewed the December 10, 2008 summary of items in motion prepared by Mark Greene.<span style="mso-spacerun: yes"> </span>She stated Frick Associates performed site evaluations for septic on five properties yesterday and all looked good.<span style="mso-spacerun: yes"> </span>Regarding the Town Properties, the committee discussed what strategy will be used in determining which lot to offer and in what order?<span style="mso-spacerun: yes"> </span>Robin Clarke stated the Trustees will decide.<span style="mso-spacerun: yes"> </span>Lorinda Valls stated the Trustees will also prepare a sales pitch for marketing of each property.<span style="mso-spacerun: yes"> </span>Sandie Scheurman will review the process required by the YRHCorp Bylaws to coordinate a meeting of the Trustees for discussion and action on these topics.</span></font></p>
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<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><font face="Times New Roman"><b style="mso-bidi-font-weight: normal"><u><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Application Packet:</span></u></b><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-spacerun: yes"> </span>Sandie Scheurman reviewed several additional forms proposed for the Application Packet as follows:</span></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo1; tab-stops: list .75in"><font face="Times New Roman"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-list: Ignore">0<span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Summary of Progress, revised 12-10-08</span></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo1; tab-stops: list .75in"><font face="Times New Roman"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-list: Ignore">1<span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Application Summary Sheet, proposal dated 12-10-08</span></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo1; tab-stops: list .75in"><font face="Times New Roman"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-list: Ignore">2<span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Cover Sheet, adopted 11-11-08, proposal dated 12-10-08</span></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l2 level1 lfo2; tab-stops: list .75in"><font face="Times New Roman"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-list: Ignore">7<span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Pre-Approval of Lease Agreement, revised 12-10-08</span></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 48pt; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo3; tab-stops: list 48.0pt"><font face="Times New Roman"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-list: Ignore">12<span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-spacerun: yes"> </span>Notice of Application Solicitation, proposal dated 12-10-08</span></font></p>
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<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><font face="Times New Roman"><b style="mso-bidi-font-weight: normal"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">1<span style="mso-spacerun: yes"> </span>Application Summary Sheet:</span></b><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-spacerun: yes"> </span>This proposed form would be used to summarize forms required for a complete application.<span style="mso-spacerun: yes"> </span>Although the committee agreed this form is useful to an applicant, it was also agreed that development of the application must be completed before adopting the form.</span></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><font face="Times New Roman"><b style="mso-bidi-font-weight: normal"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">2<span style="mso-spacerun: yes"> </span>Cover Sheet:<span style="mso-spacerun: yes"> </span></span></b><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Although adopted at the last meeting, the proposal seeks to revise the form by adding, "This application has been submitted for the property at:<span style="mso-spacerun: yes"> </span>(address).<span style="mso-spacerun: yes"> </span>Lorinda Valls moved to accept the addition.<span style="mso-spacerun: yes"> </span>Robin Clarke seconded; <b style="mso-bidi-font-weight: normal">motion to revise form carried unanimously.</b></span></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><font face="Times New Roman"><b style="mso-bidi-font-weight: normal"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">7<span style="mso-spacerun: yes"> </span>Pre-Approval of Lease Agreement:<span style="mso-spacerun: yes"> </span></span></b><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">This revised form now includes a section on present goals of the program.<span style="mso-spacerun: yes"> </span>The committee agreed the revised form works.</span></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><font face="Times New Roman"><b style="mso-bidi-font-weight: normal"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">12<span style="mso-spacerun: yes"> </span>Notice of Application Solicitation:</span></b><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-spacerun: yes"> </span>This proposed form would be used to administer the process.<span style="mso-spacerun: yes"> </span>Sandie Scheurman moved to adopt the form.<span style="mso-spacerun: yes"> </span>Lorinda Valls seconded; <b style="mso-bidi-font-weight: normal">motion to adopt form carried unanimously.</b></span></font></p>
<h1 style="MARGIN: 0in 0in 0pt"><b style="mso-bidi-font-weight: normal"><font size="3"><font face="Times New Roman">Town of Long Island</font></font></b></h1>
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<h2 style="MARGIN: 0in 0in 0pt"><font face="Times New Roman" size="3">Minutes, December 17, 2008</font></h2>
<h2 style="MARGIN: 0in 0in 0pt"><font face="Times New Roman" size="3">Page 2 of 2</font></h2>
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<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><font face="Times New Roman"><b style="mso-bidi-font-weight: normal"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Employment Verification Form:</span></b><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><span style="mso-spacerun: yes"> </span>As agreed at the last meeting, Sandie Scheurman reviewed a summary of discussions on this topic from the minutes of previous meetings to satisfy questions about how the committee will use this form.<span style="mso-spacerun: yes"> </span>All questions being answered, the committee decided to stay the course.</span></font></p>
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<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><font face="Times New Roman"><b style="mso-bidi-font-weight: normal"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Selection Process & Criteria:<span style="mso-spacerun: yes"> </span></span></b><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt">Sandie Scheurman asked that the committee open it's next meeting with a focus toward wrapping up the selection criteria.<span style="mso-spacerun: yes"> </span></span></font></p>
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<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><font face="Times New Roman">Robin Clarke suggested that the Trustees prepare a few mock applications for this committee's use in running through the selection process prior to seeking applications.<span style="mso-spacerun: yes"> </span>Sandie Scheurman will follow up with the Trustees on this request.</font></span></p>
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<p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><span style="FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt"><font face="Times New Roman">Next meetings Wednesday, January 21 & Wednesday, February 18 @ 7 pm.<span style="mso-spacerun: yes"> </span>Meeting adjourned 9:05 pm.</font></span></p>
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