[yrhcworking] YRHASC 10-15-08 minutes

[Sscheurman at aol.com]

Please see attached.
 
 
Town of Long Island  
Year-Round  Housing Application and Selection Committee  
Minutes, October  15, 2008  
Meeting  called to order 7:05 pm.  
Present (*=voting member): John Billings*  (Co-Chair); Newell Stewart* 
(Co-Chair); Sandie Scheurman* (Secretary); Robin  Clarke*; Mark Greene (Housing 
Administrator)  
Minutes:   6-4-08 minutes were accepted as read; 9-17-08  minutes for record 
only, no vote required.  
Resignations:  John Billings asked the Secretary to  email Brenda for 
confirmation that the Selectmen had received the resignation of  Judy Paolini as the 
committee had not received any notification from her.   Meredith Sweet had 
e-mailed YRHASC  members of her resignation.  
Quorum:  Mark Greene stated the Selectmen had  appointed him for this meeting 
only to vote to modify the quorum.  Newell Stewart moved to amend quorum  
from 5 to 3.  Robin Clarke seconded;  motion to amend quorum carried unanimously. 
 Quorum having been addressed, Mark  relinquished his appointment and voting 
privilege. 
YRHC  Update:  Mark Greene stated  that 5 pieces of land are being researched 
and surveyed and if all goes well  could become available within 
approximately 6 months.  He is concerned about coordinating the  timing of available 
parcels with timing of interested candidates.  Newell Stewart stated the goal of 
this  program is to keep young people on the island.  John Billings stated he 
must write to  Selectmen to inform when work of this committee is complete. 
YRHCorp  Bylaws:  Sandie Scheurman  moved to amend Article 12 Requirements to 
participate in YRH Programs per a draft she  had prepared and read dated 
10-14-08.  Newell Stewart seconded; motion to amend  Article 12 carried 
unanimously.  Amended Article 12 (basically deleting the selection criteria) will be  
reviewed and on the agenda for a vote by the YRHCorp at it’s Annual Meeting and  
Election of Trustees and Officers on Tuesday, November 18.  Greene suggested 
that folks interested  in running for trustee and/or officers in the YRHCorp 
submit a letter of  interest to him so that we have an idea of whether we have 
enough candidates to  fill the 5 Trustee positions and 4 Officers and 
Registered Agent position.  Any eligible voter can, however,  certainly nominate 
others or run without submitting this letter.  If you cannot make the meeting on  
November 18, the Letter of Interest will allow you to run. 
Application & Selection  Process:  Sandie Scheurman  moved that original 
content from Article 12 of YRHCorp Bylaws become the  “Application & Selection 
Process” portion of the Application Packet.  Newell Stewart seconded; motion to 
add Application & Selection  Process to Application Packet carried  
unanimously. 
Selection  & Point System:  Sandie  Scheurman stated she had been working on 
a draft of a Point System Summary Sheet  which would be available for review 
at the next meeting.  She suggested that in selecting  candidates the committee 
should look at two sets of criteria; need on behalf of  candidate, and, need 
on behalf of community.  There was discussion on whether it made  sense to use 
the point system at all.  Mark Greene stated he felt the committee should use 
the point system as a  guide, however, not be bound by it.   
The committee discussed being careful  about language surrounding the point 
system, for instance, “confidential point  system” vs. “selection process done 
in confidentiality.”  Robin Clarke suggested the committee  continue 
discussion on the point system at the next meeting. 
Employment  Verification Form:  Sandie  Scheurman moved to adopt the 
Employment Verification Form.  Robin Clarke seconded; motion to adopt Employment 
Verification  Form carried unanimously.   
Next meetings Tuesday, November 11 &  Wednesday, December 17 @ 7 pm.  Meeting 
adjourned 9:05 pm. 
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