[yrhcworking] YRHASC 12-17-08 agenda & 11-11-08 minutes
Sscheurman at aol.com
Sscheurman at aol.com
Mon Dec 8 16:20:13 EST 2008
TOWN OF LONG ISLAND
YEAR ROUND HOUSING
APPLICATION & SELECTION COMMITTEE
WORKING AGENDA
Wednesday, December 17, 2008
7:00 pm at Library Conference Room
1. Review November 11, 2008 minutes
1. YRHC update
3. Continue Application / Selection Development
4. Open forum
Town of Long Island
Year-Round Housing Application and Selection Committee
Minutes, November 11, 2008
Page 1 of 2
Meeting called to order 7:05 pm.
Present (*=voting member): John Billings* (Co-Chair); Newell Stewart*
(Co-Chair); Sandie Scheurman* (Secretary); Robin Clarke*; Lorinda Valls*; Mary
Nanos; Mark Greene (Housing Administrator); Kate Power (Island Institute Fellow)
Minutes: 10-15-08 minutes were accepted unanimously.
YRHASC Bylaws: Bylaws amended in meeting of 10-15-08, (changing quorum
from five to three) were signed by all committee members. Newell Stewart will
deliver a signed original to Town Hall for the file.
Election of YRHASC Officers: Sandie Scheurman moved that all current
officers maintain their status for another year. Robin Clarke seconded; motion to
elect officers carried unanimously.
Application Packet: Sandie Scheurman reviewed and numbered various forms
proposed for the Application Packet as follows:
1 Summary of Progress, revised 11-4-08
2 Cover Sheet, proposal dated 11-4-08
3 Application & Selection Process, adopted 10-15-08
4 Registration Form, proposal dated 11-4-08
5 Application, draft dated 6-4-08
6 Application, proposal dated 11-4-08
7 Pre-Approval of Lease Agreement, no date
8 Affordability Statement, proposal dated 11-4-08
9 Membership Verification Form, adopted 2-20-08
10 Employment Verification Form, adopted 10-15-08
11 Point System Summary Sheet, proposed 11-4-08
1 Summary of Progress: Provides a status of material development to date.
A similar form may serve as a Summary Sheet for the Application Packet.
Sandie Scheurman will prepare a proposal for an application packet Summary Sheet
for discussion at a future meeting.
2 Cover Sheet: This proposed form will assist applicant and committee in
verifying completeness of materials submitted. In the Meets Eligibility
Requirements section, John Billings suggested removing
“intent in alignment with YRHC Mission Statement” as this should be a
responsibility of the Trustees, who will verify the intent prior to issuance of a
Pre-Approval Lease Agreement. Sandie Scheurman moved that the Cover Sheet be
adopted as amended with removal of “intent in alignment with YRHC Mission
Statement.” Newell Stewart seconded; motion to adopt amended form carried
unanimously.
3 Application & Selection Process: This form was adopted in meeting on
10-15-08 having previously been the content of Article 12, YRHCorp Bylaws.
Sandie Scheurman stated Item 3 under Eligibility Requirements must be amended to
align with the decision of the previous motion. Therefore, Sandie Scheurman
moved that “to confirm applicant’s intent is in alignment with YRHC Criteria”
is deleted. Robin Clarke seconded; motion to amend form carried
unanimously.
4 Registration Form: The committee agreed this form was not necessary.
5 Draft Application, and, 6 Proposed Draft Application: The proposed draft
Application omits page one of the draft dated 6-4-08 as application process
and eligibility requirements are now addressed in Form 3, Application &
Selection Process. Sandie Scheurman moved to accept proposed draft application
(#6) in lieu of the previous draft dated 6-4-08 (#5). Robin Clarke seconded;
motion to accept proposed draft (#6) carried unanimously.
7 Pre-Approval of Lease Agreement: The committee agreed this form works as
is, however, Mark Greene
Town of Long Island
Year-Round Housing Application and Selection Committee
Minutes, November 11, 2008
Page 2 of 2
stated he will modify the form given this committee’s decision regarding “
intent in alignment with YRHC
Mission Statement.’
8 Affordability Statement: The committee agreed this form is necessary and
requires development, however, decided to work on the form at a future date.
9 Membership Verification Form: The committee agreed this form is complete.
10 Employment Verification Form: The committee agreed this form is
complete. John Billings questioned definitions of employees under the
self-employment section. Sandie Scheurman agreed to scan minutes of previous meetings and
summarize for discussion at a future meeting.
11 Point System Summary Sheet: The committee agreed this format works,
however, the form will not be complete until all selection criteria have been
developed. “Voting” of committee members will be completed in confidentiality
with a “card down” method and summarized (and discussed, if necessary)
afterwards.
Sandie Scheurman suggested the committee continue discussion on the point
system at a future meeting.
Selection Criteria: Robin Clarke opened a discussion of family ties by
distributing a summary of thoughts on the subject prepared by Mark Greene dated
March 3, 2008. After reading the summary, Sandie Scheurman stated she and
others had been against including family ties in the criteria. She stated that
for those who do not have family on the island, it seems harsh to be penalized
for a situation which is beyond ones control. Alternately, it is undeniable
that a network of family and friends on the island contributes to the like
lihood for success with long term commitment. Sandie Scheurman moved that
weighing of family ties is included in the selection criteria. Robin Clarke
seconded; motion to include family ties carried unanimously.
Newell Stewart moved that the selection criteria include a discussion of a
candidate’s general chance of success with the program. Sandie Scheurman
seconded; motion to include chance of success carried unanimously.
Mark Greene asked committee members to continue to think of additional
topics for inclusion in the selection criteria.
Next meetings Wednesday, December 17 & Wednesday, January 21 @ 7 pm.
Meeting adjourned 9:05 pm.
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