From Mlongreene2 at aol.com Fri Nov 9 06:00:13 2007 From: Mlongreene2 at aol.com (Mlongreene2 at aol.com) Date: Fri, 9 Nov 2007 06:00:13 EST Subject: [yrhcworking] Fwd: YRHASC background info - By Laws Example Message-ID: The YRH Application and Selection Committee (YRH/ASC) is working on By Laws for their newly formed committee. We should do same to have a simple basic set of rules for our committees function and legality. The attached by laws are those of the Planning Board and are more complex than we need. I will forward the greatly shortened version from the YRH/ASC meeting the other night when they are ready. You may want to look over these to see if there is stuff that you want in ours. Next meeting is next Wed., Nov. 14 at 7 PM. Let me know if you have items for the agenda. Thanks, Mark ************************************** See what's new at http://www.aol.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded message was scrubbed... From: Mlongreene2 at aol.com Subject: Re: [yrhcworking] YRHASC background info - By Laws Example Date: Tue, 23 Oct 2007 07:03:15 EDT Size: 6094 URL: From Mlongreene2 at aol.com Fri Nov 9 07:07:50 2007 From: Mlongreene2 at aol.com (Mlongreene2 at aol.com) Date: Fri, 9 Nov 2007 07:07:50 EST Subject: [yrhcworking] Potential Building Lots Message-ID: Good morning All, Alden and I walked, measured and flagged the four potential lots in our YRH program. You might want to check them out. Lot 344 (Corner of Beach and Fern) still has possibilities but lots of questions about what is underneath and a complicated process to be solved with the Library and School Committees (in progress). Lot 361 Off Beach Ave. to the SE of Barter home (flagged with purple tape at the corners and the 30 foot ROW more of less congruent with Barter driveway. While a somewhat depressed lot (6 - 8 feet), It is mostly quiet dry and the plants (apple trees and maples) are indicative of well drained soil. Has possibilities. A badly out of place recent survey stake needs to be corrected, but the flagging we did in purple is quite close to reality. Lots 256 and 255 on Fowler Road (all flagged in purple -consults map for what's what) are really the most interesting I think. I have contacted the owners again to spur them to help us move forward with several more reconfigurations and have offered to go visit with them for further negotiations. Even if we need to use the lots as is, they are pretty good. They have 60 foot frontage - which will need a variance (not 50 as I may have said before). The titles to these lots should clear this month according to Town Clerk. I have attached map copies of Lots 361, 255, 256 if helpful to your tour. ************************************** See what's new at http://www.aol.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Lot 361.jpg Type: image/jpeg Size: 118117 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Lots 256 and 255.jpg Type: image/jpeg Size: 129711 bytes Desc: not available URL: From Mlongreene2 at aol.com Wed Nov 14 06:01:27 2007 From: Mlongreene2 at aol.com (Mlongreene2 at aol.com) Date: Wed, 14 Nov 2007 06:01:27 EST Subject: [yrhcworking] Sample By Laws of YRH-ASC Message-ID: Below and attached is the draft of the by-laws of the YRH- Application and Selection Committee which is much shortened and nearer to what we might consider. Obviously it needs to be modified to fit our committee, but is much closer than the Planning Board model I sent out earlier. I know this is not much time, but if you can look this over and make changes to bring tonite, we will work on it and most important work on a mission statement as the opening general provisions of this. Thanks, Mark “D R A F T” TOWN OF LONG ISLAND YEAR ROUND HOUSING APPLICATION AND SELECTION COMMITTEE BY-LAWS (Adopted ) 1. General Provisions – Powers – Duties 1. The YRH/ASC established the process to develop the criteria, application and also selects and prioritizes eligible candidates. 1. Membership Appointments 1. Appointments to the Committee shall be made by the Selectmen. 2. The Committee shall consist of five (5) members. 3. The term of each full voting member shall be three (3) years, alternating after initial three (3) year term. 4. When there is a permanent vacancy, the Committee Chairperson(s), shall notify the Selectmen who shall within 60 days of its occurrence, appoint a person to serve for the unexpired term. 5. Any member of the Committee may be removed for cause by the Municipal Officers before expiration of their term, but only after an advertised public hearing at which the member in question has had an opportunity to refute specific charges. The term “for cause” shall include failure to attend three (3) consecutive Committee meetings/hearings without sufficient justification, and voting when the member has a conflict of interest. Officers and Their Duties 1. The officers of the Committee shall consist of the Chairperson, Vice-Chairperson or Co-Chairperson and a Secretary. 2. The Chairperson shall preside at all meetings/hearings of the YRH/ASC. 3. The Vice-Chairperson/Co-Chairperson shall act for the Chairperson in their absence. 4. The Secretary, with the Chairperson shall be responsible for the minutes and records of the Committee, agendas of regular meetings and special meetings, notice of the meetings/hearings, correspondence of the Committee, and other duties as are normally carried out by a secretary. The Secretary shall keep a record of all resolutions, votes, transactions, correspondence, findings and conclusions of the Committee. All records (other than applications that will be kept confidential), shall be deemed public and may be inspected during normal business hours. Election of Officers a. Nomination of officers shall be at the annual organizational meeting (first meeting in November), and the election shall follow immediately thereafter. b. The candidate receiving a majority vote shall serve for one year or until their successor shall take office. c. Vacancies of officers shall immediately be filled by regular election procedures. 1. Meeting Organization and Application Format Regular Meetings 1. Meetings shall be held at times posted at Town Hall, Mariners Wharf and other locations to be determined. The meetings shall be at the Town Hall or another suitable meeting place. The Chairperson may schedule special meetings on 24 hours notice to the members. 2. All meetings shall be open to the public. 3. No official business may be conducted without a quorum present. A quorum shall consist of three (3) members. It shall not include anyone who cannot participate due to a conflict of interest. “Conflict of interest” means direct or indirect pecuniary benefit to any member of the person’s immediate family, to his employer, or the employer of any member of the person’s immediate family. It shall also include a situation where the Committee member by reason of his interest is placed in a situation of temptation to serve his own personal interest instead of the public’s interest. Any question of whether a member shall be disqualified from voting shall be decided by a majority vote of the members present except the member who is being challenged. 4. In the event a quorum is not present, the Committee members are authorized to request that the Chairperson reschedule the meeting to another date and to adjourn the meeting. If the date is other than a regular meeting date, the Secretary shall have the responsibility of providing adequate notice to the Committee members, municipal officials and the general public. 5. All comments addressed to the Committee shall be made through the Chairperson. 6. All matters shall be decided by a voice vote. A majority of members present is needed to pass any motion. When a motion results in a tie vote the motion fails. 7. All decisions must be based on whether the applicant has provided sufficient documentation and has met the criteria. Agendas 1. Regular meeting agendas shall follow the following format: .Call to order and determine the presence of a quorum. .Minutes of the previous meeting. .Old Business. .New Business. .Public written correspondence. .Adjournment. 1. Agendas of new business items shall be posted at Town Hall, Mariners Wharf and other locations to be determined at least five (5) days before the meeting. No final vote will be taken on any items not on the agenda. 2. No meeting shall be longer than two (2) hours unless a vote to extend is taken. Work Sessions a. The Chairperson may, with the approval of the majority of the Committee, call work sessions for the purpose of updating the By-laws and other information work items relating to the Committees activities, providing the public is notified. A quorum shall be present to conduct any business. b. Work sessions are open to the public. The general public shall be barred from addressing the Committee unless a majority of the Committee permits the public to speak. Executive Sessions 1. Upon a vote of at least three (3) of the members present and voting, the Committee may call for an executive session to meet about applicants personal information on application. 2. Within the executive session, it shall be the Chairpersons responsibility to ensure that only the business for which the session was called will be discussed and that no official action be taken. 1. Decisions 1. The final decision on an application before the Committee shall be issued as a written order signed by the Chairperson(s). The signed minutes shall constitute the record. All decisions shall become a part of the record and shall include a specific statement of findings and conclusions. 2. Notice of any decision, including the findings and conclusions/minutes, shall be sent by mail or hand delivered to the Chairman of the Year Round Housing Committee within fourteen (14) days of being rendered. 3. Decisions of the Committee shall be immediately filed in the office of the Town Clerk and shall be made public record. The date of filing of each decision shall be entered in the official records and minutes of the Committee. 1. Exparte Communications 1. Other than establishing point of process, at no time will a Committee member engage in exparte communications (verbal or written) from an applicant or potential applicant without the entire Committee meeting as a whole at a scheduled quorum meeting. 2. Any written correspondence/telephone calls received personally by any Committee member, shall be forwarded to the Chairperson(s) of the Committee to be made public at the next scheduled meeting. 3. Individuals should be directed to either write to the Chairperson(s) at Town Hall or attend the next scheduled meeting. 4. Failure to heed this By-law could result in the dismissal of that individuals application and/or dismissal of Committee member. 5. This By-law is to ensure the integrity of this Committee and also that of any possible applicant. 1. Amendments a. The By-laws may be amended by a majority vote of the Committee at a regularly scheduled meeting. 1. Severability 1. The invalidity of any section or provision of the By-laws shall not be held to invalidate any other section or provision of these By-laws. Adopted by the vote of the Town of Long Island Year Round Housing Application and Selection Committee at a regular meeting on . John Billings – Co-Chairperson Newell Stewart – Co-Chairperson Judy Paolini Sandra Scheurman Brenda Singo ************************************** See what's new at http://www.aol.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: YRH-ASC draft by laws.doc Type: application/octet-stream Size: 50688 bytes Desc: not available URL: