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<DIV>Hi All, Attached are Draft minutes from the Tues. YRHC
meeting. Also the following thoughts on what is public in our
communications and meetings:</DIV>
<DIV> </DIV>
<DIV>The letter of the law in Maine about meetings, discussions, and perhaps
e-mails as I interpret it is so strong that if followed to the "T",
almost nobody could talk to anybody about anything and little
could ever get done except in a properly posted meeting in
a public place. </DIV>
<DIV>Let us continue to reflect on how we do our work and get it
as reasonably close to open and legal as we can. I have been as
guilty as others in trying to move ahead sometimes without thinking about what
is the proper procedure. It is endlessly challenging no matter how
long you have done it. We are all trying to do good stuff for others with
little spare common time to do.</DIV>
<DIV> </DIV>
<DIV>I have modified the following quote I recently received on this
issue:</DIV>
<DIV> </DIV>
<DIV>A reminder: a nonprofit's (we all - YRHC and YRHASC operate under the
nonprofit YRHCorp as well as under the Town of Long Island)
stakeholders are the public in which it serves. Directors are
answerable to the public, and are supposed to represent the public when
addressing the association. All documents are to be open to the public,
and are actually required by law to be presented to the public within a timely
manner upon request. Emails are included as a public document as of the
whole Enron debacle (previously they were considered private). Whether an
email is requested or not, it is still a public document because it was a
communication to the association from a board member. Feel free to get
work done with e-mails, but be aware they are not necessarily private
communication. I expect that anything I do by e-mail (for public
work) is open to be shared if needed or wanted.</DIV>
<DIV> </DIV>
<DIV>Other interpretations are more than welcome. We grappled long
and hard in the beginning of the Town with variations of these
issues. I think our intent to continue to strive to make it work
properly is all anyone can ask. Thanks, Mark</DIV>
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